TutorialsTurning Meetings into Minutes with AI
One formula, three hands-on runs and six scenario templates — turn a messy meeting into key minutes, an action list and trackable to-dos in 10 minutes.
The value of meeting minutes is not what was recorded — it is what was decided. What you actually need is not a transcript of who said what, but one page that tells everyone what was decided, who does what next, and where things are stuck.
This lesson walks one complete path: start from a voice transcript nobody wants to re-read, and get structured minutes, an action list and a one-page briefing in 10 minutes.
What you take away
| 1 formula | 3 hands-on runs | 6 scenario templates | 1 minutes workflow of your own |
|---|---|---|---|
| Role + task + context + format + constraints | Transcript → minutes → action items → briefing | Weekly / project / retrospective / business / cross-team / client meetings | Match your meeting type, save it, reuse it |
The three deliverables: live hands-on practice + template files (prompt pack) + homework.
Problems you may recognise
- The meeting ends, the minutes are still unwritten the next day, and action items live only in someone's head;
- The minutes read like "who said what" — colleagues finish them and still do not know what to do;
- Three people retell the same meeting three ways, and nobody agrees on who owns what;
- The voice transcript is one wall of text, "business analysis" got transcribed as something else, and you dare not use it directly.
The problem is not that you cannot take notes. It is that decisions, to-dos and open questions were never written down separately — all three were said in the meeting, just buried in the transcript.
What you will learn
The groundwork: minutes are not a record
Four ideas in plain language — the difference between a record and minutes, the three pillars (decisions / to-dos / open questions), why the action list is the soul of the document, and how the path from recording to minutes became smooth; plus eight common meeting types, each with what AI does for it.
Hands-on: transcript → minutes → action items → briefing
Using a product launch weekly meeting as the main case, you run three prompts live — turning a raw transcript into structured minutes, compressing the minutes into a directly assignable action list, and turning them into a one-page briefing for your manager. Each prompt comes with its full text and what to check.
Take-home practice: six templates and the red lines
Six prompt templates sorted by meeting type, ready to copy and fill in; a blank minutes table that closes out any meeting; recording and transcription tools plus the hands-off working method; and finally the four red lines, especially the one about dates, amounts and names.
Who it is for
Course structure
This course has 3 lessons and 1 assignment: from "what should minutes actually contain", to running a transcript into minutes, action items and a briefing, to fixing the whole thing as your own workflow with templates.
The groundwork: minutes are not a record
The difference between a record and minutes, the three pillars of decisions / to-dos / open questions, how to write an action list, and the full chain from recording to minutes; eight common meeting types side by side; then the course formula — role + task + context + format + constraints — and the single most valuable advanced tip.
Hands-on: transcript → minutes → action items → briefing
Around the main case — a real-sounding transcript of a product launch weekly meeting — three prompts in relay: Run A produces structured minutes, Run B compresses them into a directly assignable action list, Run C produces the one-page briefing for your manager.
Take-home practice: six templates and the red lines
Six copy-ready prompt templates by meeting type, each marked with its use case; a blank minutes table you can fill in by hand; recording and transcription tools plus the skill experience; and finally the four red lines, especially the one about homophones and numbers.
Course materials
This course comes with two supporting files:
- Sample meeting transcript: a complete transcript of a product launch weekly meeting (anonymised, with interruptions and unplanned arguments) — used in the hands-on session and in part one of the assignment;
- Prompt pack: the three hands-on prompts, the six scenario templates and the blank minutes table, ready to copy and use.
Download:
- 用AI丝滑沉淀会议纪要-会议转写稿样例.md (sample transcript)
- 用AI丝滑沉淀会议纪要-提示词包.md (prompt pack)
The principle behind it all
In one sentence: AI produces the first draft and hunts for gaps; you judge and decide. Treat it as a smart subordinate — you assign the work, and you make the call.
Four red lines:
- AI makes things up with a straight face: numbers, dates and names must be checked by hand — it sounds just as confident when it is wrong;
- Never feed it confidential or sensitive information: anonymise first, or do not feed it at all — what you send out cannot be taken back;
- The output is not the final version: your name is on it, and so is the responsibility — review it once yourself before it goes out;
- Watch the transcription homophones: nine out of ten transcription errors are homophones; when unsure, mark rather than guess, and never backfill numbers, amounts, names or titles — listen back and decide by hand.
Assignment: Turn One of Your Processes into a Runnable SOP
Three levels in one assignment — reproduce the classroom result with Prompt A, run the full six-step formula on a process that keeps stalling, then build a minimum viable version. All three parts required.
The Groundwork: Minutes Are Not a Record
Four core ideas (record vs minutes, decisions / to-dos / open questions, the action list, the recording-to-minutes chain), eight common meeting types, and the course formula: role + task + context + format + constraints.